OCIA BOARD MEETING MINUTES
February 12, 2026

The meeting was called to order at 5:25 pm by President Ronnie Smith.

Present: Board members Ronnie Smith, Brian Forgey, Donna Pinney and Dennis Webb were in attendance. Staff member Tamy Bond was present. 2 members of the HOA were in attendance.

Absent: Janet Weaver was not present due to vehicle issues.

Amend/Approve Agenda: The agenda for the meeting was presented for review. Brian Forgey moved to accept the agenda as written and Donna Pinney seconded. Motion approved by the full board.

Amend/Approve Meeting Minutes: The minutes of the January 8, 2026 meeting were presented for review. Donna Pinney moved to waive reading of the minutes and approve the minutes as written. Brian Forgey seconded the motion. All board members voted in favor of the motion. Motion carried and minutes approved.

President’s Report: – Siding/Roofing project is coming to a close. We may have litigation if some issues are not resolved with materials and quality of work. Brian Forgey stated we should have a new door in the pool area in about 2 weeks to help with the humidity in the area. Ronnie is expecting a tractor to be delivered tomorrow (Kubota L4060 4×4 Tractor with Cab and Loader – Riggs Tractor Company) and the vendor will look at some of our equipment to purchase.

Treasurer’s Report: Tamy Bond read the OCIA Treasurer’s report as follows: As of 1/31/2026, the checking account balance was $25,127.87; the R & R account balance was $174,597.45; Certificates of Deposit matured and were renewed at $207,671.12. Recreation Center Income was Member Parties $745. See the OCIA Treasurer’s Report herein attached and incorporated by reference to these minutes.

Maintenance/Development Report: (Ronnie Smith) N/A

Administrative Report: (Tamy Bond)
See Attached Report

Invoicing/Payments running through QuickBooks to test for 2027 invoices and better accounting.

Old Business:

• Insurance claim from 2023 – Ronnie Smith stated they are getting closer to being done. Have good sub contractors to work with metal.
• Give Back Lots Report – Zwickel, Voice are recorded. Thurn Properties – completed.
• Membership Only Lots – Land Lease – tabled until next meeting
• Bittersweet Lane – Permanent RV – RV removed.
• Jana Hilt – Variance Request – Request rejected by Planning/Zoning Board of Adjustments.

New Business:

• Property Sales Policy – Updates – Ronnie Smith read current policy. Donna Pinney proposed that the 30 days, 1 offer at a time policy is out dated, not like normal real estate transactions. Perhaps a packet could be put together to have people sign for including information on HOA policies and amenities as well as lots for sale. Ronnie Smith suggested the need to look at old
  pricing be removed from the current policy. We can accept, reject or counter any offer that is presented. Dennis Webb stated it seems we are bound to wait 30 days for an answer. Can we withdraw any time before acceptance? Can we put a shorter time limit on the offer? Ronnie Smith suggested Donna Pinney talk with each board member and come back with suggestions for
  updating the policy. Dennis Webb suggested a special meeting could be held to discuss offers sooner rather than waiting for the next board meeting. Donna Pinney wanted to make sure any changes were clear and precise and will work toward a proposal at the next meeting.

Adjournment: Motion: Donna Pinney moved and Brian Forgey seconded to adjourn at 5:57 pm. All board members voted in favor and the motion passed.

The next regular meeting is scheduled for March 12 , 2026.

Respectfully submitted by Donna Pinney, Secretary