January 11, 2024 OCIA Meeting Minutes

OAKMONT COMMUNITY IMPROVEMENT ASSOCIATION

BOARD MEETING MINUTES

JANUARY 11, 2024

 

The meeting was called to order at 5:50 pm by President Haupt.

Present: Board members Gary Haupt, Ronnie Smith, and Jeff Wilhoit were in attendance.  Maintenance Supervisor Donnie Sherwood was also present, as well as Debra Clark.

Absent: Board member Eric Franklin was out of the area and unable to attend. Board member Megan McGuire and Administrative Supervisor Polly Rannells were ill and unable to attend.

Amend/Approve Agenda: Gary Haupt presented the Agenda for the meeting for review.

  • Motion: Jeff Wilhoit moved and Ronnie Smith seconded to amend the Agenda to add an update on the P&Z zoning hearing under the President’s report.  The motion carried and the agenda was amended.

Minutes of December 14, 2023 Regular Meeting: Gary Haupt presented the minutes of the December 14, 2023 regular meeting for review.

  • Motion: Jeff Wilhoit moved and Ronnie Smith seconded to waive reading of the minutes at the meeting and approve the minutes as presented. All Board members voted in favor.  The motion carried and the minutes were approved.

Treasurer Report: Treasurer Jeff Wilhoit gave the OCIA Treasurer’s report:

As of 12/31/2023, the Checking account balance was $60,709.65.  R&R account balance was $29,103.98; Camping fees were $100.00; Facility rental fees were $410.00; and Pop Money was $77.50. See the OCIA Treasurer’s Report herein incorporated by reference to these minutes.

President Report:

  • Update provided regarding the large Oakmont community rock slabs and their placement back at the entrance to Devils Pool Road. Gary Haupt and Donnie Sherwood marked locations for placement of the rock slabs and anticipate placement soon by GRE.
  • Planning and zoning hearing was conducted on Monday, January 08, 2024. Gary Haupt, Megan McGuire, and Ronnie Smith were in attendance. A letter of opposition was presented to members of P&Z commission. All three Oakmont Board members in attendance testified in opposition to rezoning request by Kari Cherry in reference to lots 50 and 51 in block 6 in OPV. She was requesting to rezone from R-1 Single Family Residential District to C-1 Neighborhood Commercial District. That request was denied by a vote of 7 to 1 and will be sent to the county commissioners for their meeting on Tuesday, January 16, 2024. Megan McGuire and Ronnie Smith are planning on attending that meeting to voice opposition to the rezoning request.

Maintenance/Development Report: Donnie Sherwood provided an update as to the following:

  • Christmas decorations removed and placed in to storage;
  • Wiring issues with hot tub were resolved and potential fire was averted;
  • Updated regarding bids for propane heater for shop. A bid of $6850.00 and $7500.00 were received for the installation of a propane heater in the shop. Donnie recommended purchase of the appropriate heater from Menards for sale price of $849.00, instead of having a heating contractor install it in the shop. He advised that he can do all the necessary labor except installing the propane line to the unit. He will have to have a certified plumber install that propane line, but that cost should not exceed $500.00. Ronnie Smith made the motion and Jeff Wilhoit seconded to approve the purchase of the heater and authorize Donnie to do the installation and have a contractor install the propane line. All Board members voted in favor of the motion.
  • Donnie is in the process of obtaining a third bid for painting of the recreation center. A decision will be made at the February board meeting regarding acceptance of a bid to paint the recreation center, as well as the colors chosen for that room.
  • Donnie advised of a meeting he had with the Taney County Sewer district regarding Tower Road. The installation of a sewer line and manhole cover at the entrance to Tower Road will make it almost impossible for Donnie to grade the road in that area. He advised that he had requested that the sewer district pave the first 25 or 30 feet of that road to facilitate future maintenance. Donnie’s request was denied by the sewer district representative, supposedly due to lack of funding. Jeff Wilhoit advised that he knows Brad Allbritton with the sewer district and will visit with him about the situation. If that approach is unsuccessful then the board will probably need to meet with the Taney County Commission to resolve this issue.

Administrative Report:  Polly Rannells was not in attendance:

  • Debra Clark advised that they were will on pace to have all invoices printed and sent out in the mail to property owners by the end of the month.
  • No update on assessment collection or audit due to Polly’s unexpected absence.

Old Business:

  • Policy and Procedure for Review/Approval:  No action taken and three still pending.
  • Board Meeting Minutes Recordkeeping Project – Project ongoing.
  • Smith Complaint about Cargo Container:  Pending letter from Kyle Harmon at Lowther Johnson.

New Business:

  • No new business to report

Adjournment: Gary Haupt called for adjournment of the regular session.

  • Motion: Ronnie Smith moved and Jeff Wilhoit seconded to adjourn at 6:35 pm. All Board members voted in favor and the motion carried.

The next regular meeting will be held on February 08, 2024.

Respectfully submitted by Gary Haupt, President and approved on Janaury 11, 2024:

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