OAKMONT COMMUNITY SALES ASSOCIATION

BOARD MEETING MINUTES

January 11, 2024

 

The meeting was called to order at 5:00 pm by President Haupt.

Present: Board members Gary Haupt, Ronnie Smith, and Jeff Wilhoit were in attendance.  Donnie Sherwood and Debra Clark were also present. Two HOA members were in attendance in the audience as well as Dawson Nimmo representing our insurance company, Higginbotham.

Absent: Board member Eric Franklin was out of the area and unable to attend. Board member Megan McGuire and Administrative Supervisor Polly Rannells were ill and unable to attend.

Amend/Approve Agenda: The agenda for the meeting was presented for review.

• Motion: Jeff Wilhoit moved and Ronnie Smith seconded to approve the agenda after additions by Gary Haupt (provided for Dawson Nimmo to speak regarding our insurance policy and added Cortez Offer to Purchase lot). All Board members voted in favor of the motion.  Motion carried and agenda approved.

Minutes of Regular December 14, 2023 meeting: The minutes of the December 14, 2023 regular meeting were presented for review.

• Motion: Ronnie Smith moved to waive reading of the minutes at the meeting and approve the minutes as presented and Jeff Wilhoit seconded the motion. All Board members voted in favor of the motion. Motion carried and minutes approved.

Treasurer Report:  Treasurer Jeff Wilhoit gave the OCSA Treasurer’s report as follows:

As of 12/31/2023, the Checking account balance was $239,634.90; Heim Young account balance was $247,333.64. See the OCSA Treasurer’s Report herein attached and incorporated by reference to these minutes.

Report by Dawson Nimmo:  Apologized for inadequate representation for last several years by what used to be Connell insurance, but was no Higginbotham. President Haupt requested that he obtain quotes to raise the Director liability insurance to $2 million, $3 million, $4 million or $5 million. He also requested to obtain quotes for raising the umbrella policy to $2 million, $3 million, $4 million, or $5 million. A motion was made by Ronnie Smith to increase the deductible on our insurance to $5000 for a savings of $4489 per year. That motion was seconded by Jeff Wilhoit and all Board members voted in favor of that motion.

Administrative Report:

Lot Sales Report – Polly Rannells was not in attendance.

Tract 25 – Josh Weaver and his wife were in attendance and requested an update on the sale of Tract 25. President Haupt advised that the sale of that tract was tabled until March and that the board was studying the issues and possible alternatives to selling the entire tract intact. The Weavers were also advised that they would have the first right of refusal on the sale of Tract 25.

Taney County Fire District Survey of Tract 27 portion and sale status – Still pending final survey.

Old Business:

Lakewood Dilapidated House Complaint: Pending review and site visit.

Give Back Lot Requests: The Association has continued to receive inquires as to owners/members giving their lots back to the Association in exchange for the amount of delinquent dues owed. Pending review and recommendations.

Cargo Container Complaint: Pending.

New Business :  An offer to purchase Lot 6 in block 37 of OPV for $3000.00 was submitted by Rafael Cortez. That offer was tabled until February meeting so that Ronnie Smith can take a look at it and offer a pricing suggestion.

Adjournment:

• Motion: Jeff Wilhoit moved and Ronnie Smith seconded to adjourn at 5:48 pm. All Board members voted in favor and the motion carried.

The next regular meeting will be held on Feburary 08, 2024.

Respectfully submitted by Gary Haupt, President and approved on January 11, 2024: