OAKMONT COMMUNITY SALES ASSOCIATION
BOARD MEETING MINUTES
December 14, 2023
The meeting was called to order at 5:00 pm by President Haupt.
Present: Board Members Gary Haupt, Megan McGuire, Eric Franklin and Ronnie Smith were in attendance. Polly Rannells and Donnie Sherwood were present. Four HOA members were in attendance in the audience including former Board member and OIS consultant Junior Crafton.
Absent: Jeff Wilhoit is absent due to a work conflict.
Amend/Approve Agenda: The agenda for the meeting was presented for review.
- Motion: Eric Franklin moved and Ronnie Smith seconded to approve the agenda as presented. All Board members voted in favor of the motion. Motion carried and agenda approved.
Minutes of Regular Novbember 9, 2023 meeting: The minutes of the November 9, 2023 regular meeting were presented for review.
- Motion: Megan McGuire moved to waive reading of the minutes at the meeting and approve the minutes as presented and Ronnie Smith seconded the motion. All Board members voted in favor of the motion. Motion carried and minutes approved.
Election of Vice-President position on the Board: Due to the recent resignation of Jeff Farquhar from the Board, the Vice-President position was open. Gary Haupt opened nominations from the Board.
- Motion: Megan McGuire moved to nominate Eric Franklin to the position of Vice-President and Ronnie Smith seconded the nomination. All Board members voted in favor of the nomination. Motion carried and nomination approved.
Treasurer Report: In the absence of Treasurer Jeff Wilhoit, Gary Haupt gave the OCSA Treasurer’s report as follows, including the delayed totals from the October meeting:
As of 10/31/2023, the Checking account balance was $242,861.40; Heim Young account balance was $224,774.32. See the OCSA Treasurer’s Report herein attached and incorporated by reference to these minutes.
As of 11/30/2023, the Checking account balance was $239,024.90; Heim Young account balance was $238,475.35, representing a gain of $13,701.03 in November. See the OCSA Treasurer’s Report herein attached and incorporated by reference to these minutes.
Administrative Report:
Lot Sales Report – Polly Rannells stated there were no lot sales in November.
Taney County Fire District Survey of Tract 27 portion and sale status – Still pending final survey per Bruce Matheson of the Fire District Board.
Old Business:
Doug and Lisa Friedrichsen: Freidrichsen’s have submitted individual offers of $5,000, $5,000 and $2,500 respectively (totaling $12,500) for Ozark Paradise Village, Block 6, Lots 195, 196 and 199 on Shore/Club Drive bordering Tract 25. The Board would like to evaluate this request in conjunction with the Tract 25 review and discussion which has been tabled until March pending GRE engineering recommendations.
- Motion: Megan McGuire moved and Ronnie Smith seconded to table the discussion on these three lots and offers to March to allow for further discussion as these three lots and the interest in Tract 25. All Board members voted in favor of the motion. Motion carried.
Sheldon and Andrea Hunter: Hunter’s are offering $6,000 on Lakewood, Block 3, Lot 21 on Cedar Drive. The Board conducted a site visit, previous Board pricing on this lot was $8,000 set in 2009, Cedar Drive is gravel in front of this lot, lot is relatively flat and covered in cedar glade.
- Motion: After discussion of the lot sales criteria and site visit information, Megan McGuire moved and Eric Franklin seconded to accept the $6,000 offer. All Board members voted in favor of the motion. Motion carried.
Lakewood Dilapidated House Complaint: Pending review and site visit.
Give Back Lot Requests: In the last month, the Association has continued to receive inquires as to owners/members giving their lots back to the Association in exchange for the amount of delinquent dues owed. Pending review and recommendations.
Cargo Container Complaint: Pending Letter.
New Business recognized off-agenda: Member in attendance, Rick LaDeux, stated that he had recently purchased and taken delivery on two used shipping containers as outside storage. He had contacted Taney County for permitting and is pending a permit per the County. He is inquiring as to the Board’s evaluation of the cargo container issue in general and the complaint currently under review. The Board stated that our attorney is researching the language in our covenants and the concerns expressed as to the non-characteristic nature of a shipping container in a neighborhood with large, well maintained homes with standard storage buildings seen throughout the neighborhood. The Association has seen shipping containers used in the past during the building of a home for temporary storage of equipment and materials. The Association recently worked with a member to remove a shipping container off the ROW and in a similar neighborhood. The Board will continue its evaluation of the cargo container issue with its attorney.
Adjournment: With no further business to come before the Board, Gary Haupt called for adjournment of this meeting and to proceed to Executive Session.
- Motion: Jeff Wilhoit moved and Eric Franklin seconded to adjourn at 5:32 pm. All Board members voted in favor and the motion carried.
The next regular meeting will be held on January 11, 2024.
Respectfully submitted by Megan McGuire, Secretary and approved on January 11, 2024: