Oakmont Community sales association

Board Meeting Minutes

April 10, 2025

 

The meeting was called to order at 5:03 pm by Vice President Ronnie Smith.

Present: Board members Ronnie Smith, Janet Weaver, Brian Forgey and Dale Moore. Donnie Sherwood was also present. Six members of the HOA were in attendance.

Absent: Polly Rannels

Amend/Approve Agenda: The agenda for the meeting was presented for review.

Motion: Janet Weaver moved and Dale Moore seconded to approve the agenda as submitted. All Board members voted in favor of the motion. Motion carried and the agenda was approved.

Amend/Approve Meeting Minutes: The minutes of the March 13, 2025 meeting were presented for review, Dale Moore moved to waive reading of the minutes and approve the minutes as presented, Brian Forgey seconded the motion. All board members voted in favor of the motion. Motion carried and the minutes were approved.

 

President’s Report

Ronnie Smith stated that we’ve been working on the files for the members who are delinquent for dues – the people we sent the demand letters to. The lawyer sent nine letters out to people, we heard back from three people. We’re in the process of moving forward on these nine accounts. Doing further research we discovered that a couple of the properties have not been paying taxes. Some of the lots had to be corrected in our system because the information we presented the owners was incorrect.

Discussion was held on invoicing past due delinquent accounts, and who would do it. Junior Crafton offered to train Janet Weaver on the working of the software program that produces the invoices.

Treasurer’s Report:
Janet Weaver gave the Treasurer’s report as follows: As of 3/30/2025, the checking account balance was $8,759.18; the Heim Young account balance was $250,925.31, the high yield Money Market was $273,490.18, Debit Card Availability 3,343.82 and no closings.  See the OCSA Treasure’s Report herein attached and incorporated by reference to these minutes.

Janet stated that she will work with Polly to update Quickbooks for the Sales Association for 2024

Administrative Report:

One lot sale was closed, and another is currently with the title company.

Old Business:

• Follow up on give back lots – a policy has been approved by the board and letters have been sent out to the three owners who were interested in pursuing the give back.
  • Polly has had four lots that have been returned. There were a total of 11 requests to return lots. The returned lots can be sold again. The sellers will pay the fee for a quick claim deed. Polly will follow up with the seven remaining lots.
  • There have been a total of 11 lots that are interested in being returned to Oakmont for resale, four have been completed and successfully returned. The ball is in the court for the remainer of the property owners to complete the transfer back to Oakmont.
  • The four properties have been completed and are now Oakmont property. Seven have had no response.
  • We are having trouble with getting one of the lots back because of bookkeeping with the county. Polly and Eric will work with the attorney for resolution.
    • If we get the lots back the seller will have to pay half the costs and we will pay the other half of the costs.
    • No change in status
  • There was one lot that was offered back to the HOA from Louise Lotus on Spring drive. Janet made a motion to accept the lot, Dale seconded, all members voted in favor.

 

New Business:

None

 

Adjournment:

Motion: Brian moved and Donna seconded to adjourn at 5:29pm. All board members were in favor and the motion carried.

The next regular meeting is scheduled for May 8, 2025,

 

Respectfully submitted by Dale Moore, Secretary and approved on May 8, 2025.