OCIA BOARD MEETING MINUTES
January 8, 2026
The meeting was called to order at 6:35 pm by President Ronnie Smith.
Present: Board members Ronnie Smith, Janet Weaver, Brian Forgey, Donna Pinney and Dennis Webb were in attendance. Staff member Tamy Bond was present. 3 members of the HOA were in attendance.
Absent: None
Amend/Approve Agenda: The agenda for the meeting was presented for review. Dennis Webb moved to accept the agenda as written and Donna Pinney seconded. Motion approved by the full board.
Amend/Approve Meeting Minutes: The minutes of the December 11, 2025 meeting were presented for review. Dennis Webb moved to waive reading of the minutes and approve the minutes as written. Brian Forgey seconded the motion. All board members voted in favor of the motion. Motion carried and minutes approved.
President’s Report: – N/A
Treasurer’s Report: Janet Weaver (had Laryngitis) asked Tamy Bond to give the OCIA Treasurer’s report as follows: As of 12/31/2025, the checking account balance was $126,793.02; the R & R account balance was $174,304.37; Certificates of Deposit was $205,863.08. Recreation Center Income was Member Camping $80, and Member Parties $800. See the OCIA Treasurer’s Report herein attached and incorporated by reference to these minutes.
Maintenance/Development Report: (Ronnie Smith)
Ronnie Smith stated we have sold 2 trailers.
- 1985 Homemade Gooseneck 25’ Flatbed Trailer – Sold for $1,500
- 2017 Big Tex Gooseneck Dump Trailer 16’ – Sold for $6,000
Ronnie Smith stated we have a reliable contractor for the Dectron unit, Knight Heating and Cooling. He stated it was never properly installed according to the manufacturer’s guidelines. He did some work to get it working better and cleaned the boiler unit. Ronnie stated how expensive it is to have an indoor pool, which is why many HOA’s don’t have one. Knight will give us an estimate for further repairs to get it working properly.
Administrative Report: (Tamy Bond)
See Attached Report
Request for Board: Approve written process to pay recurring utilities and monthly billing for contracts online rather than writing checks and postage.
Request for Board: Approve written process to authorize payroll checks before they are deposited. Direct deposit will be mandated for all employees unless an exemption is approved.
Request for Board: Approve letter to send with 2026 invoicing stating email communication as an option rather than regular mail and availability of credit card payments for HOA Dues.
Janet Weaver made a motion to approve all 3 requests. Dennis Webb seconded the motion. All board members voted in favor of the motion. Motion approved.
Old Business:
- Insurance claim from 2023 – Ronnie Smith stated they are starting again. Need more material, which is ordered.
- Give Back Lots Report – Tamy Bond gave an update that one owner had offered for us to purchase their lot for $1,000. After much discussion, Dennis Webb made a motion that we could offer up to $500, since they are current on their dues. Janet Weaver seconded the motion. All board members voted in favor of the motion. Motion approved.
- Thurn Properties – Our lawyer sent settlement papers.
- Membership Only Lots – Land Lease – tabled until next meeting
- Insurance Renewal – Ronnie Smith stated that all insurance has been paid in full for the year. Tamy Bond gave a report to show what was paid and to whom.
New Business:
Bittersweet Lane – Permanent RV – Ronnie Smith and Dennis Webb investigated a permanent RV on Bittersweet Lane with an electric cord running from the house next door. Dennis Webb will continue to look into this situation and try to get a hold of the owners.
Adjournment:
Motion: Donna Pinney moved and Brian Forgey seconded to adjourn at 6:59 pm. All board members voted in favor and the motion passed.
The next regular meeting is scheduled for February 12 , 2026.
Respectfully submitted by Donna Pinney, Secretary