August 10 2023 OCIA Meeting Agenda

OAKMONT COMMUNITY IMPROVEMENT ASSOCIATION

BOARD MEETING AGENDA

AUGUST 10, 2023

Call to Order – Gary Haupt

Amend/Approve Agenda – Gary Haupt

Amend/Approve July 13, 2023 Board Meeting Minutes – Megan McGuire

Treasurer Report – Jeff Wilhoit

  • Account Balances – See Attached Report
  • Camping and Facility Fees
  • Monthly Budget Comparison Report

President Report – Gary Haupt

  • Remediation/restoration plan on Tract 25

Maintenance/Development Report – Donnie Sherwood

  • Dozer update

Administrative Report – Polly Rannells

  • Assessment collection status and response from second delinquency notice
  • Networking Project Status with Motion VOIP – documentation manual
  • Audit Update
  • Oakmont Invoicing System (OIS) Update

Old Business:

  • Danny and Martha Sorth update on cargo container in ROW on Pebble Drive
  • Policies and Procedures for review and/or approval
    • Recreation Center Hours, Rules and Rental Fees – Revision
    • Hostess Job Description – Revision
    • Fire Safety Policy – First Draft
  • Indexing and storage of past Board meeting minutes
  • Complaint letter from Greg and Theresa Smith – cargo container on neighbor’s lot/reason for non-payment of dues for last six years

New Business:

  • Complaint letter from Roger and Mary Hill – maintenance of Bittersweet Road (unimproved)
  • Complaint letter from Jerry Duvall – requesting documents requiring him to pay dues
  • Request for sewer line placement under Lakeview Drive – Tom Kraft owner/Mike Orr builder

Adjourn

Next Monthly Board Meeting September 14, 2023 (following OCSA meeting)

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