OAKMONT COMMUNITY SALES ASSOCIATION
BOARD MEETING MINUTES
OCTOBER 13, 2022
The meeting was called to order at 5:00 p.m. by President Crafton.
Present: Board Members Junior Crafton, Gary Haupt, Megan McGuire, Jeff Wilhoit and Jeff Farquhar were in attendance. Polly Rannells and Donnie Sherwood were present. 9 HOA members were in attendance in the audience.
Absent: None.
Amend/Approve Agenda: The agenda for the meeting was presented for review.
- Motion: Megan McGuire moved and Gary Haupt seconded to amend the agenda under New Business to add a ratification of a Quit Claim Deed which was received since the publishing of the agenda. All Board members voted in favor of the motion. Motion carried and the agenda was amended.
Connell Insurance Coverage Summary – President Crafton introduced Sherri Calovich and Andrew Hartgrove from Connell Insurance to review with the Board the current insurance coverage and policies in preparation for the 2023 Budget process and to assure the Association and its property and employee information is up-to-date. Mr. Hartgrove presented an insurance summary for workers compensation, liability, property and D&O coverage herein attached and incorporated by reference to these minutes. Following a detailed review, it was determined that several items needed to be reviewed and updated. Mr. Hartgrove will schedule an on-site visit with Donnie Sherwood and prepare recommended updates for Board review.
Minutes of September 8, 2022 Regular meeting: The minutes of the September 8, 2022 regular meeting were presented for review.
- Motion: Megan McGuire moved to waive reading of the minutes at the meeting and approve the minutes as presented with correction of spelling error under Old Business and Jeff Farquhar seconded the motion. All voted in favor of the motion. Motion carried and minutes approved as corrected.
Minutes of September 12, 2022 Special Session meeting: The minutes of the September 12, 2022 special session meeting were presented for review.
- Motion: Megan McGuire moved to waive reading of the minutes at the meeting and approve the minutes as presented and Jeff Wilhoit seconded the motion. All voted in favor of the motion. Motion carried and minutes approved as presented.
Treasurer Report: Treasurer Jeff Wilhoit gave the OCSA Treasurer’s report as follows:
As of 9/30/2022, the Checking account balance was $216,356.05; Heim Young account balance was $205,255.38 . See the OCSA Treasurer’s Report herein attached and incorporated by reference to these minutes.
Administrative Report: Polly Rannells reviewed the Lot Sales Status Report. Adam Zink has accepted the Board’s offer of $4000 plus half the closing costs. There has been no response from the Mahon’s, Webb’s or Budd’s on three properties that the Board had set prices on in the last 90 days. The Barnetts’ have withdrawn their interest in the Lakeside Estate Lot 15.
President Report: No report.
Old Business:
Lot Sales Status Report – See above under Administrative Report.
Guy and Kathy Thomas made a counteroffer of $3,500 to Ozark Paradise Village, Block 36, Lot 20 on Red Bud Lane. The Board had set the price of $4,500 at the September 8th meeting.
- Motion: Gary Haupt moved to counter at $4,000 and no second was obtained. Motion failed for lack of a second.
- Motion: Megan McGuire moved to reject the $3,500 offer and keep the price set at $4,500 considering the quality of the lot and comparative price of similar lots and Jeff Farquhar seconded the motion. All in favor except Gary Haupt voted against. Motion carried.
Tim Connell, current member, made a counteroffer of $20,000 for Lakeside Estates, Block C, Lots 15, 16 and 17 on 7th Avenue. The Board had set an asking price of $10,000 per lot at the September 8th meeting and the Barnett’s had since withdrawn their request on Lot 15. Mr. Connell’s representative, Booker Cox, was in attendance.
- Motion: After a brief discussion of the size of the lots, Gary Haupt moved to accept the counteroffer of $20,000 plus splitting the costs of transfer for Lots 15, 16 and 17. Megan McGuire seconded the motion and all board members voted in favor of the motion. Motion carried.
New Business:
Joanna Jones is requesting a price on Ozark Paradise Village, Block 19, Lot 52 and 53 on Riviera Road. Joanna Jones was not in attendance. Board members conducted an on-site visit. The Board has not previously priced this lot.
- Motion: After a discussion of the lot size, quality of the lot, gravel road, and recent comparative lot sales, Megan McGuire moved to set the price per lot of $7,000. Jeff Farquhar seconded the motion and all board members voted in favor of the motion. Motion carried.
Shad Thompson grant of quit claim deed to Oakmont. After correspondence between Shad Thompson as Executor of the Estate of Dennis Gayle Thompson, and Polly Rannells, Shad Thompson transferred Ozark Paradise Village, Block 48, Lot 45 on Cove Road to Oakmont Community Improvement Association, Inc. The family apparently had no use for the lot and wanted to dispose of the HOA liability in the future.
- Motion: Megan McGuire moved to ratify the Quit Claim Deed transfer accepted by Polly Rannells on behalf of the organization. Gary Haupt seconded the motion and all board members voted in favor of the motion. Motion carried.
Adjournment: Junior Crafton called for adjournment.
- Motion: Gary Haupt moved and Jeff Wilhoit seconded to adjourn at 6:15 p.m. All Board members voted in favor and the motion carried.
The next regular meeting will be held on November 10, 2022.
Respectfully submitted by Megan McGuire, Secretary and approved on November 10, 2022: