Policy:

The Board values input and discussion on issues of concern and interest by the members of the Association. In order to have a full, fair and accurate review of an issue by the Board, the Board requests advance notice of the issue in order to have time to research any necessary history, gather additional information for a clear and concise review and properly categorize the issue in the Order of Business before placing on the proper meeting agenda.

The Board meets on the second Thursday of each month. Two separate meeting agendas are set – one for the Oakmont Community Improvement Association conducting the operating business of the Association and one for the Oakmont Community Sales Association conducting the sale of remaining open lots in the Community.

If an issue is an urgent nature not allowing the requested advance notice, the Board has the ability under Robert’s Rules of Order to amend the agenda at the meeting. However, after the agenda has been adopted by the Board on the night of the meeting, no change can be made in it except by a 2/3 vote or unanimous consent.

Procedure:

The Member is requested to complete this Request form describing the issue and action being requested at least seven (7) days prior to the Board meeting and submit to the Oakmont Staff in person or via e-mail.

Upon receipt of the Request, the President of the Board or his/her designee shall review the request and contact the Member to confirm receipt and clarify any issues.

After review of the issue, the President will either instruct the Staff to place on the Board agenda or contact the Member with other suggested action or relief.