OAKMONT COMMUNITY IMPROVEMENT ASSOCIATION

BOARD MEETING AGENDA

SEPTEMBER 14, 2023

Call to Order – Gary Haupt

Amend/Approve Agenda – Gary Haupt

Amend/Approve August 10, 2023 Board Meeting Minutes – Megan McGuire

Treasurer Report – Jeff Wilhoit

• Account Balances – See Attached Report
• Camping and Facility Fees
• Monthly Budget Comparison Report

President Report – Gary Haupt

• Status of Remediation/restoration plan on Tract 25 – On-site meeting scheduled

Maintenance/Development Report – Donnie Sherwood

Administrative Report – Polly Rannells

• Assessment collection status and response from third and final delinquency notice
  • Discussion of policy of lots with no estate transfer and no notice of assessment liability with request to give back lot to Association – Chris Redfern example
• Networking Project Status with Motion VOIP – documentation manual draft
• Audit Update
• Oakmont Invoicing System (OIS) Update

Old Business:

• Policies and Procedures for review and/or approval
  • Fire Safety Policy – Second Draft
  • Employee Evaluation Form
  • Lot Sales – Title Insurance and Closing Policy on Membership Only Lots
• Indexing and storage of past Board meeting minutes
• Complaint letter from Greg and Theresa Smith – cargo container on neighbor’s lot – non-payment of dues – status update
• Complaint letter from Roger and Mary Hill – maintenance of Bittersweet Road (unimproved) – status update
• Complaint letter from Jerry Duvall – requesting documents requiring him to pay dues – status update
• Sewer line placement under Lakeview Drive – Tom Kraft owner/Mike Orr builder – status update

New Business:

Adjourn

Next Monthly Board Meeting October 12, 2023 (following OCSA meeting)