OAKMONT COMMUNITY SALES ASSOCIATION 

BOARD MEETING MINUTES

JANUARY 12, 2023 

The meeting was called to order at 5:00 p.m. by President Crafton.

Present: Board Members Junior Crafton, Gary Haupt, Megan McGuire, Jeff Wilhoit and Jeff Farquhar were in attendance. Polly Rannells and Donnie Sherwood were present. 4 HOA members were in attendance in the audience.

Absent: None.

Amend/Approve Agenda: The agenda for the meeting was presented for review.  Junior Crafton stated that the Heim-Young Representative was not present so we would amend the agenda and attempt to reschedule him at a later date.

• Motion: Jeff Wilhoit moved and Megan McGuire seconded to approve the agenda as amended. All Board members voted in favor of the motion.  Motion carried and agenda approved.

Minutes of December 8, 2022 Regular meeting: The minutes of the December 8, 2022 regular meeting were presented for review.

• Motion: Megan McGuire moved to waive reading of the minutes at the meeting and approve the minutes as presented and Jeff Wilhoit seconded the motion.  All voted in favor of the motion. Motion carried and minutes approved.

Treasurer Report: Treasurer Jeff Wilhoit gave the OCSA Treasurer’s report as follows:

As of 12/31/2022, the Checking account balance was $214,050.35; Heim Young account balance was $219,238.21. The Heim-Young investment account decreased approximately $3,700 in December. Jeff Wilhoit reported no closings on lot sales in December and property taxes of $10,008.00 were paid to the County Collector.  See the OCSA Treasurer’s Report herein attached and incorporated by reference to these minutes.

Heim/Young Report:  Heim-Young Associates (HYA) representative entered the Board Room and was recognized by Junior Crafton to present his report on the Association’s investments.  Jeff Bilberry, CFP, presented the Association’s Portfolio Analysis including the risk allocation, performance by fund and funds expense.  Since 2015, the asset value has increased over $57,000.  Mr. Bilberry also explained the retirement benefit plan available to Association employees through HYA.

Administrative Report: No report.

President Report: Junior Crafton stated that two lot bids came into the office over the last two days prior to the meeting.  He stated we would review the bids and lots for presentation and discussion at the February 9th meeting.

Old Business:

Lot Sales Status Report – Polly Rannells reported that we have two lots ready to close pending a standardized sales contract to be approved by the Association’s attorney.

New Business: None,

Adjournment: Junior Crafton called for adjournment.

• Motion: Gary Haupt moved and Jeff Wilhoit seconded to adjourn at 5:31 p.m. All Board members voted in favor and the motion carried.

The next regular meeting will be held on February 9, 2023.

Respectfully submitted by Megan McGuire, Secretary and approved on February 9, 2023.