OAKMONT COMMUNITY IMPROVEMENT ASSOCIATION
BOARD MEETING MINUTES
June 12, 2025
The meeting was called to order at 5:18 pm by President Ronnie Smith.
Present: Board members Ronnie Smith, Brian Forgey, Donna Pinney and Dennis Webb were in attendance. Staff – Tamy Bond was present. 4 members of the HOA were in attendance.
Absent: Janet Weaver
Amend/Approve Agenda: The agenda for the meeting was presented for review. Ronnie Smith requested the agenda be approved with the addition of discussion of propane under New Business. Brian Forgey moved to accept the agenda with the addition of propane discussion under new business. Dennis Webb seconded the motion. Motions approved by full board.
Amend/Approve Meeting Minutes: The minutes of the May 8, 2025 meeting were presented for review. Donna Pinney moved to waive reading of the minutes and approve the minutes as
written. Brian Forgey seconded the motion. All board members voted in favor of the motion. Motion carried and minutes approved.
President’s Report
Reviewed recent changes to office as well as updated and responded to questions on insurance.
Treasurer’s Report: Tamy Bond gave the OCIA Treasurer’s report as follows: As of 5/31/2025, the checking account balance was $278,587.07; the R &R account balance was $95,852.72;
Certificate of Deposit is $302,879.37;Credit Card Available is $2,553.91 (April) Total Available $679,873.07. Camping Fees were $980.00; Facility Rental Fees were $590.00; Metal Sales were
$615.50 and Pop money was $41.80. Dock Key Deposit of $10.00 was received. This represents a total of $2,037.30. See the OCIA Treasure’s Report herein attached and incorporated by reference to these minutes.
Maintenance/Development Report Donnie Sherwood written report reflected the following:
- Brush Hogging area started
- Installed mailbox
- Paint and installed logo on signs
- Clean up debris and grade roads from storms
- Installed tinhorn/culvert for member Al Weiser
- Moved boat dock
- Mowing and weed-eating
- Installed a window in office for communication
- Fixed pool vacuum
- Sanded and stained boards for window in office
- Met with Cintas on Fire Extinguishers
- Rebuilt 2 hot tub pumps
Administrative Report Tamy Bond Discussion included that we will be sending out 2nd notices on HOA fees. We have not heard from attorney regarding actions on unpaid HOA dues.
Old Business:
- We are working on Automating the Quick Books for payroll taxes.
- Claris File Maker fees are due in August. Board and Administrative Supervisor will be looking at other options for future due to high cost of renewals.
- Board President briefly reviewed work completed and in progress on the May 2024 hail damage.
New Business: We received a bid for trash removal by Epps. The bid was for weekly service on Thursday for $120.00 per month. They will provide and deliver the container. Donna Pinney
moved to accept the bid by Epps and Dennis Webb provided a second. Motion carried with full board in attendance voting to approve.
Board President Ronnie Smith presented a bid from Affordable Propane, Anderson Propane and MFA, the current provider. MFA was higher on the cost of tank rental at $90.00 for larger tank
and $30.00 for the smaller tank per year. They also quoted a pre-buy price of $1.74 per gallon on propane. Affordable Propane bid $50.00 rental for each tank per year with a quote of $1.59 per
gallon on propane. Anderson offered a price of $1.60 and we would buy the tanks. We currently use approximately 3100 gallons of propane per year. Dennis Webb moved Oakmont change
services to Affordable Propane at the $50.00/yr per tank and $1.59 per gallon current price with a delayed delivery if possible. Brian Forgey seconded the motion. Motion carried with full board
in attendance voting to approve. This allows Oakmont to use remaining propane in the currently leased MFA tanks.
Adjournment:
Motion: Dennis Webb moved and Brian Forgey seconded to adjourn at 6:02 pm. All board members voted in favor and the motion carried.
The next regular meeting is scheduled for July 10 , 2025.
Respectfully submitted by Donna Pinney, Secretary and approved on June 12, 2025