Oakmont Community Sales Association

Board Meeting Minutes

NOVEMBER 12, 2024

 

The meeting was called to order at 5:01 pm by President Eric Franklin.

Present: Board members Eric Franklin, Ronnie Smith, Janet Weaver , Brian Forgey and Dale Moore were in attendance. and Donnie Sherwood and Polly Rannels were present. Two members of the HOA were in attendance.

Absent: None

Amend/Approve Agenda: The agenda for the meeting was presented for review.

Motion: Janet Weaver moved and Dale Moore seconded to approve the agenda as submitted. All Board members voted in favor of the motion. Motion carried and the agenda approved.

Amend/Approve Meeting Minutes: The minutes of the October 10, 2024 meeting were presented for review

Motion: Dale Moore moved to waive reading of the minutes and approve the minutes as presented, Brian Forgey seconded the motion. All board members voted in favor of the motion. Motion carried and minutes approved.

President’s Report

Eric recognized two former board members in the audience and thanked them for their service to Oakmont. He also introduced the board members to the members in the audience.

Treasurer’s Report:
Janet Weaver gave the Treasure’s report as follows: As of 10/31/2024, the checking account balance was $286,468.19; the Heim Young account balance was $271,736.16 and three membership lots sold for a total of $1,800.00.  See the OCSA Treasure’s Report herein attached and incorporated by reference to these minutes.

Administrative Report:

Nothing to report other than the three membership lots.

Old Business:

• Follow up on give back lots – a policy has been approved by the board and letters have been sent out to the three owners who were interested in pursuing the give back.
  • Polly has had four lots that have been returned. There were a total of 11 requests to return lots. The returned lots can be sold again. The sellers will pay the fee for a quick claim deed. Polly will follow up with the seven remaining lots.
    • There have been a total of 11 lots that are interested in being returned to Oakmont for resale, four have been completed and successfully returned. The ball is in the court for the remainer of the property owners to complete the transfer back to Oakmont.
      • The four properties have been completed and are now Oakmont property. Seven have had no response.
        • We are having trouble with getting one of the lots back because of bookkeeping with the county. Polly and Eric will work with the attorney for resolution.
          • If we get the lots back the seller will have to pay half the costs and we will pay the other half of the costs.
        • Polly stated that there was a family interested in returning 3 member lots and 3 non-member lots as a result of the letters that went out requesting back HOA fees.
          • We’re having trouble proving a clean title on these properties. This will take further investigation.
            • Two of the three lots were able to be traced to a clear title and we will be moving forward to take this lot back. The third lot does not have a clear path to the title and we will have to do a full title closing rather than a quick sale and acquire title insurance at a cost of $600.00. This cost will be split with the current owner.

 

 

 

New Business:

 

Adjournment:

Motion: Janet Weaver moved and Brian Forgey seconded to adjourn at 5:25 pm. All board members were in favor and the motion carried.

The next regular meeting is scheduled for December 12, 2024.

 

Respectfully submitted by Dale Moore, Secretary and approved on December 12, 2024.

 

Eric Franklin, President		Janet Weaver, Treasurer
Ronnie Smith, Vice President		Brian Forgey, Member

Dale Moore, Secretary