OAKMONT COMMUNITY SALES ASSOCIATION

BOARD MEETING MINUTES

MAY 9, 2024

The meeting was called to order at 5:00pm by President Eric Franklin.

Present: Board Members Megan McGuire, Eric Franklin, Ronnie Smith, Gary Haupt and Dale Moore were in attendance. Polly Rannells and Donnie Sherwood were present. Five members of the HOA were in attendance as well as Dawson Nimmo – the invited guest was in attendance.

Absent: None.

Introduction of Dawson Nimmo: Account representative from Higginbotham Insurance. Dawson Nimmo discussed the results of the renewal audit with the board, highlighting an increase in premiums for the year. Premiums are based on an estimate of the number of paid employee hours worked per year. This year many more hours were worked by the office staff while they inputted the member information into the new database program resulting in a higher premium. He further reported that liability coverage has been increased for the association.

Installation of New Board Member: Gary Haupt announced that both he and Megan McGuire had decided not to seek re-election for the next term leaving two vacancies on the board. Janet Weaver was the only candidate who had expressed interest and was now seated on the board, leaving one vacant seat. Ronnie Smith nominated Brian Forgey to fill the last vacancy. Janet Weaver seconded the motion. All board members voted in favor of the motion. Outgoing members Gary Haupt and Megan McGuire were thanked by the room for the years of dedication to the Oakmont Community, they will be missed.

Election of Board Officers: Ronnie Smith motioned that Eric Franklin be appointed President, Dale Moore seconded. All Board members voted in favor of the motion. Motion carried approved. Eric Franklin motioned that Ronnie Smith be appointed Vice President, Janet Weaver seconded. All Board members voted in favor of the motion. Motion carried approved. Eric Franklin motioned that Dale Moore be appointed Secretary, Janet Weaver seconded. All Board members voted in favor of the motion. Motion carried approved. Eric Franklin motioned that Janet Weaver be appointed Treasurer, Dale Moore seconded. All Board members voted in favor of the motion. Motion carried approved.

Amend/Approve Agenda: The agenda for the meeting was presented for review.

• Motion: Janet Weaver moved and Brian Forgey seconded to approve the agenda as submitted. All Board members voted in favor of the motion. Motion carried and the agenda approved.

Amend/Approve April 11, 2024 Meeting Minutes: The minutes of the April 11, 2024 meeting were presented for review.

• Motion: Janet Weaver moved to waive reading of the minutes and approve the minutes as presented and Ronnie Smith seconded the motion. All Board members voted in favor of the motion. Motion carried and minutes approved.

President’s Report:  Eric Franklin encouraged the board to work together as a team representing all the owners of the Oakmont Community. Our work needs to benefit all members.

Treasurer Report:  Janet Weaver gave the Treasurer’s report as follows:

As of 4/30/24, the Checking account balance was $237, 806.36; Heim Young account balance was $257, 039.58. See the OCSA Treasurer’s Report herein attached and incorporated by reference to these minutes.

Administrative Report:

Lot Sales Report: – Polly Rannells stated there were no properties sold in the month of April.

Old Business:

• Follow up on Lakewood dilapidated house complaint – the letter has gone out to Scott Starett and Lisa Marshall, but here has been no response from them.
• Follow up on give back lots – a policy has been approved by the board and letters have been sent out to the three owners who were interested in pursuing the give back.
• Follow up on cargo container complaint – the letter has been drafted by Kyle, we need a status update, Eric will make contact with Kyle.
• Land Ladder LLC – the offer letter has an incorrect amount of land acreage listed, it seems like a decent offer, but we’re unclear if the offer will change once they are made aware of the discrepancy. Ronnie will make contact with Land Ladder LLC and clarify.

New Business:

Offer of $1,250.00 was received from Ken Balster on Ozark Paradise Village, Block 6, Lot 143 on Woodmint Drive. Brian and Ronnie will go and walk the lot to assess the price.

Adjournment:

• Motion: Ronnie Smith moved and Janet Weaver seconded to adjourn at 5:47pm. All Board members voted in favor and the motion carried.

The next regular meeting was scheduled for June 13, 2024 but was cancelled due to the concert at Thunder Ridge Nature Arena, the next regular meeting is scheduled for July 11.