November 9, 2023 OCIA Meeting Agenda

OAKMONT COMMUNITY IMPROVEMENT ASSOCIATION

BOARD MEETING AGENDA

NOVEMBER 9, 2023

Call to Order – Gary Haupt

Amend/Approve Agenda – Gary Haupt

Amend/Approve October 12, 2023 Board Meeting Minutes – Megan McGuire

Treasurer Report – Jeff Wilhoit

  • Account Balances – See Attached Report
  • Camping and Facility Fees
  • Monthly Budget Comparison Report

President Report – Gary Haupt

  • Employee/Board Christmas Lunch – schedule date

Maintenance/Development Report – Donnie Sherwood

Administrative Report – Debra Clark

  • Assessment collection status update – Report on meeting with Kyle Harmon
  • Networking Project Status with Motion VOIP – documentation manual draft status update
  • Audit Update
  • Oakmont Invoicing System (OIS) Update
    • Discussion of recorded names on deeds

Old Business:

  • Policies and Procedures for review and/or approval – Two still pending
  • Indexing and storage of past Board meeting minutes – status update
  • Complaint letter from Greg and Theresa Smith – cargo container on neighbor’s lot-nonpayment of dues – status update
  • 2024 Budget – Budget meeting scheduled for November 16

New Business:

Adjourn to Executive Session – Legal

Next Monthly Board Meeting December 14, 2023 (following OCSA meeting)

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