OAKMONT COMMUNITY SALES ASSOCIATION 

BOARD MEETING MINUTES

JULY 13, 2023 

 

The meeting was called to order at 5:17 pm by President Haupt following the special presentation of the construction documents regarding the Highway 86 Construction project. Allyn Irvin, Big Cedar Senior Projects Manager, was unable to attend but the information was presented and 65 members were in attendance. The Association webpage will be updated with the construction design maps and another construction update will be scheduled as soon as possible. 

Present: Board Members Gary Haupt, Megan McGuire, Jeff Wilhoit, Jeff Farquhar and Eric Franklin were in attendance. Polly Rannells and Donnie Sherwood were present. 13 HOA members and 1 guest were in attendance in the audience. 

Absent:  None.

Amend/Approve Agenda: The agenda for the meeting was presented for review. 

• Motion: Megan McGuire moved and Jeff Wilhoit seconded to approve the agenda as presented. All Board members voted in favor of the motion. Motion carried and agenda approved.

Minutes of Regular June 8, 2023 meeting: The minutes of the June 8, 2023 regular meeting were presented for review. 

• Motion: Megan McGuire moved to waive reading of the minutes at the meeting and approve the minutes as presented and Eric Franklin seconded the motion. All Board members voted in favor of the motion. Motion carried and minutes approved. 

Treasurer Report: Treasurer Jeff Wilhoit gave the OCSA Treasurer’s report as follows:

• As of 6/30/2023, the Checking account balance was $214,057.04; Heim Young account balance was $235,159.64. The Heim-Young investment account increased approximately $7,000.00 in June. See the OCSA Treasurer’s Report herein attached and incorporated by reference to these minutes. 

Administrative Report: 

• Lot Sales Report – Polly Rannells stated that two membership lots were sold in June and one lot closed with Joseph Welegir.

President Report: No Report 

Old Business:

Western Taney County Fire Protection District land of Tract 27:  Contract for sale/purchase of portion of Tract 27 is still in the drafting stage. Will bring to the August meeting for review.

Lyle Malcore and Susan Foster:  Pending revised lot request from Malcore/Foster due to inconsistent lot diagram/lot numbers on e-mail from potential purchasers. Will bring revised request to August meeting.

New Business:  None.

Adjournment: With no further business to come before the Board, Gary Haupt called for adjournment. 

• Motion: Jeff Wilhoit moved and Jeff Farquhar seconded to adjourn at 5:21 p.m. All Board members voted in favor and the motion carried. 

The next regular meeting will be held on August 10, 2023. 

Respectfully submitted by Megan McGuire, Secretary and approved on August 10, 2023