Mar 9 2023 OCSA Meeting Minutes

OAKMONT COMMUNITY SALES ASSOCIATION 

BOARD MEETING MINUTES

MARCH 9, 2023 

The meeting was called to order at 5:00 p.m. by President Crafton.

Present: Board Members Junior Crafton, Gary Haupt, Megan McGuire (via phone), Jeff Wilhoit and Jeff Farquhar were in attendance. Polly Rannells and Donnie Sherwood were present. 8 HOA members were in attendance in the audience.

Absent: None.

Amend/Approve Agenda: The agenda for the meeting was presented for review.

  • Motion: Gary Haupt moved and Jeff Wilhoit seconded to approve the agenda as submitted. All Board members voted in favor of the motion. Motion carried and agenda approved.

Minutes of Regular February 9, 2023 meeting: The minutes of the February 9, 2023 regular meeting were presented for review.

  • Motion: Megan McGuire moved to waive reading of the minutes at the meeting and approve the minutes as presented and Jeff Farquhar seconded the motion. All voted in favor of the motion. Motion carried and minutes approved.

Treasurer Report: Treasurer Jeff Wilhoit gave the OCSA Treasurer’s report as follows:

As of 2/28/2023, the Checking account balance was $165,995.80; Heim Young account balance was $224,523.70. The Heim-Young investment account decreased approximately $5,200 in February. See the OCSA Treasurer’s Report herein attached and incorporated by reference to these minutes.

Administrative Report: Polly Rannells stated that she is still awaiting the survey on the Ravine Avenue lot for the legal description.

President Report: No Report.

Old Business:

Lot Sales Status Report: 

  1. Polly Rannells reported $41,500 in lot sales in February pending finalization of the Sales Contract to proceed to closing.  One membership lot was also sold in February.
  2. Joseph Weliger is counteroffering $15,000 on OPV, Block 9, Lots 17, 60 and 61 on Mountainview and Willard to the Board’s $18,000 offer from last month’s meeting.
    • Motion: Gary Haupt moved to accept $15,000 for the three lots with standard split of costs between Seller and Buyer. Megan McGuire seconded. All Board members voted in favor and the motion carried.
  3. Joseph Weliger is also counteroffering $15,000 on OPV, Block 9, Lots 15, 16 and 62 on Mountainview and Willard to the Board’s $18,000 offer from last month’s meeting.
    • Motion: Gary Haupt moved to accept $15,000 for the three lots with standard split of costs between Seller and Buyer. Megan McGuire seconded. All Board members voted in favor and the motion carried.
  4. The lot that Terry Doran wants to return to the Association for no cost at South Addition, Block 52, Lot 2 is reportedly unencumbered and has a clear title.
    • Motion: Jeff Farquhar moved to accept return of the lot with standard split of costs. Jeff Wilhoit seconded. All Board members voted in favor and the motion carried.
  5. The lot that Donald Jones wants to return to the Association for no cost at Lakeview Addition, Block H, Lot 8 on Second Avenue is reportedly unencumbered and has a clear title.
    • Motion: Megan McGuire moved to accept return of the lot with standard split of costs. Gary Haupt seconded. All Board members voted in favor and the motion carried.

New Business:

  1. Megan McGuire presented the revision to the Open Lot Sales Policy and Procedure to include the newly drafted Lot Purchase and Sale Agreement. Attorney Kyle Harmon at the Lowther Johnson law firm worked diligently to accommodate the Association’s needs as well as protect the Association in the lot sales transaction.
    • Motion: After discussion of the conditions included in the Agreement, Gary Haupt moved and Jeff Wilhoit seconded to approve the revised policy and the Lot Purchase and Sale Agreement. All Board members voted in favor and the motion carried.
  2. Susan Foster and Lyle Malcore are offering $2,800 for East Addition, Block 3, Lot 23 on Devil’s Pool Road. Members of the Board conducted an on-site visit of the lot. The lot is very steep, however, it is located on a paved road that is maintained by the County.
    • Motion: After discussion of the comparable lot sales recently and the characteristics of this lot, Megan McGuire moved to counteroffer at $6,000 and there was no second. Motion failed for lack of a second.
    • Motion: Gary Haupt moved to counteroffer at $4,000 and there was no second. Motion failed for lack of a second.
    • Motion: Jeff Farquhar moved to counteroffer at $5,000 with the standard split of costs between Buyer and Seller. Jeff Wilhoit second. Megan McGuire, Jeff Wilhoit and Jeff Farquhar voted in favor and Gary Haupt voted against. The motion carried.

Adjournment: Junior Crafton called for adjournment.

        • Motion: Jeff Wilhoit moved and Gary Haupt seconded to adjourn at 5:34 p.m. All Board members voted in favor and the motion carried.

 

The next regular meeting will be held on April 13, 2023.

Respectfully submitted by Megan McGuire, Secretary and approved on April 13, 2023.

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