Feb 9 2023 OCSA Meeting Minutes

OAKMONT COMMUNITY SALES ASSOCIATION 

BOARD MEETING MINUTES

FEBRUARY 9, 2023 

The meeting was called to order at 5:00 p.m. by President Crafton.

Present: Board Members Junior Crafton, Gary Haupt, Megan McGuire(via phone), and Jeff Farquhar were in attendance. Polly Rannells and Donnie Sherwood were present. 7 HOA members were in attendance in the audience along with guests Motion VOIP employees.

Absent: Jeff Wilhoit. Quorum met.

Amend/Approve Agenda: The agenda for the meeting was presented for review. Junior Crafton stated that the Motion Voip Representatives were present and President Crafton wants to have them present now instead of making them wait to the OCIA agenda.

  • Motion: Gary Haupt moved and Jeff Farquhar seconded to approve the agenda as All Board members voted in favor of the motion. Motion carried and agenda approved as amended.

Minutes of Regular January 12, 2023 meeting: The minutes of the January 12, 2023 regular meeting were presented for review.

  • Motion: Megan McGuire moved to waive reading of the minutes at the meeting and approve the minutes as presented and Jeff Farquhar seconded the motion. All voted in favor of the Motion carried and minutes approved.

Treasurer Report: In absence of Treasurer Jeff Wilhoit, Junior Crafton gave the OCSA Treasurer’s report as follows:

As of 1/31/2023, the Checking account balance was $214,050.35; Heim Young account balance was $229,760.83. The Heim-Young investment account increased approximately $10,500 in January. Junior Crafton reported no closings on lot sales in January. See the OCSA Treasurer’s Report herein attached and incorporated by reference to these minutes.

Motion VOiP Presentation: Brennden and Craig Lansing presented their qualifications and experience in working with businesses to install and update computer security, firewalls, WIFI and backup systems. They have partnered with Larry Fairchild at Databytes to provide this network programming and hardware upgrades for his clients. They reviewed their written quote and answered questions regarding the deliverables, limitations on expandability of the current system and inability of hardware to keep up with the speed and streaming requirements of current internet and device speeds. Their quote also includes upgrading remote access to and from the Maintenance Shop, labeling of cables and components as well as manual documenting the system components and integration. The current system has components that are up to 18 years old and computer networks unfortunately need to be upgraded every 2-3 years to stay current with user devices, internet speeds and cybersecurity threats. This quote was solicited as a professional service provider bid.

  • Motion: Megan McGuire moved and Jeff Farquhar seconded to approve the written scope of work and $14,053 in services and installations. All voted in favor of the motion and the motion carried.

Administrative Report: Polly Rannells stated that the lot that Charlie Gerken is purchasing needs a survey to adequately describe for the legal description. The Board instructed Polly Rannells to obtain a survey and the costs will be split with the Buyer.

One membership lot has been sold in January.

President Report: No Report.

Old Business:

Lot Sales Status Report: – Polly Rannells reported no other activities to rep0rt.

New Business:

  1. Junior Crafton stated that we are still awaiting an approved Sales Contract in order to close with Adam Zink. Megan McGuire will follow-up with Lowther Johnson.
  2. Randall and Carol Stewart are requesting a price on OPV, Block 6, Lot 17 on Club Drive. There is no previous Board pricing on this lot. The Board members conducted an on-site review of the lot and found the lot to be rough and steep.
    • Motion: Gary Haupt moved and Megan McGuire seconded to offer the price on OPV, Block 6, Lot 17 at $7,000 with standard split of costs between Seller and Buyer. Gary Haupt, Megan McGuire and Junior Crafton voted yes and Jeff Farquhar voted no. Motion carried.
  1. Randall and Carol Stewart are requesting waiver of all outstanding HOA dues on OPV, Block 6, Lot 7 in their private sale from the current owner who has outstanding HOA dues unpaid.
    • Motion: The Board discussed that this is not in keeping with the Board’s previous practices and Gary Haupt moved to offer the partial amnesty program of paying the current and two previous years dues if in fact after review this information is confirmed and Jeff Farquhar seconded. Megan McGuire, Gary Haupt and Jeff Farquhar voted in favor and the motion carried.
  1. Joseph Weliger is offering $10,000 on OPV, Block 9, Lots 17, 60 and 61 on Mountainview and Willard. The Board conducted an on-site review of the lots and found the lots to be desirable however relatively steep. There is no previous Board price set on these lots.
    • Motion: Gary Haupt moved to counteroffer the price at $6,000 per lot or $18,000 for the three lots with standard split of costs between Seller and Buyer. Megan McGuire seconded. Megan McGuire, Gary Haupt and Junior Crafton voted yes and Jeff Farquhar abstained. Motion carried.
  1. Joseph Weliger is also offering $10,000 on OPV, Block 9, Lots 15, 16 and 62 on Mountainview and Willard. The Board conducted an on-site review of the lots and found the lots to be desirable, however relatively steep.
    • Motion: Gary Haupt again moved to counteroffer the price at $6,000 per lot or $18,000 for the three lots with standard split of costs between Seller and Buyer. Megan McGuire seconded. Megan McGuire, Gary Haupt and Junior Crafton voted yes and Jeff Farquhar abstained. Motion carried.
  1. Junior Crafton received a letter from Terry Doran, an HOA member, stating that he had been trying unsuccessfully to give his lot at South Addition, Block 52, Lot 2 back to the HOA with several conversations with Karen Badley. Junior Crafton instructed Polly Rannells to conduct the standard review with Hogan on this lot and bring back to the March meeting for approval.

 

Adjournment: Junior Crafton called for adjournment.

  • Motion: Gary Haupt moved and Jeff Farquhar seconded to adjourn at 6:23 m. All Board members voted in favor and the motion carried.

 

The next regular meeting will be held on March 9, 2023.

Respectfully submitted by Megan McGuire, Secretary and approved on March 9, 2023:

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